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Trustees Hold Quarterly Meeting

February 5, 2016 05:31 PM
The Hopkins House Trustees gathered on February 1, 2016 for their quarterly meeting.  The following is a summary of their deliberations:

Executive Appointments, Promotions, and Changes
* Board Clerk: Board Clerk, Kyle Otter, will be promoted to a management position in the Office of Finance & Operations.  The promotion will take effect in February with a search underway to fill this board support vacancy.

* President’s Employment Agreement: The Trustees extended the President’s employment agreement for 12 months, until June 30, 2017.  The President’s current employment agreement was set to expire this coming June 30, 2016.

* Trustee Donations: The Trustees have, through the end of December of last year, reached 27% of their goal to personally "give or get" $96,000 in donations to Hopkins House by June 30, 2016.

Resource Development
* The Hopkins House Fund: Retired business executive Mark Moore has agreed to serve as the first Chairman of The Hopkins House Fund, a new, quasi-independent office within Hopkins House established by the Trustees to manage the organization’s fundraising activities. 
* Fundraising: The Trustees set a $1 million fundraising goal for next year - the largest fundraising goal in the organization's history.  This ambitious goal will be managed by The Hopkins House Fund.

* Heart of the Community Awards Luncheon: The Heart of the Community Awards Luncheon was postponed to next fall, and will be incorporated into a week-long series of events to be known as "Hopkins House Week".

Programs & Services
* Preschool Academy Enrollment: Student enrollment at the organization’s three preschool academies is inching closer to targets set by the Trustees. While two of the organization's preschool academies are at or near capacity, challenges remain at the third and newest academy as families struggle to navigate Fairfax County’s sometimes daunting Child Care Fee Subsidy application process. 

* ABC Building Expansion: Construction of a new preschool classroom at the organization’s ABC Building (Fairfax County campus) was completed last fall, enabling enrollment capacity at the James L. & Juliette McNeil Preschool Academy to increase to 124 Young Scholars.

* Parent Survey: Over 90% of parents rated academy services as "good" to "excellent", in the latest Annual Preschool Academy Parent Satisfaction Survey conducted this past January.  Over 56% of parents felt that academy services have improved since last year.

* NAEYC: The Innovative Preschool Academy (Herndon campus) has applied for accreditation by the National Association for the Education of Young People (NAEYC).  The accreditation process can take several months to complete.

* Retirement: Innovative Preschool Academy Principal, Stephanie Turner-Menson, announced her plans to retire, after 9 years at Hopkins House.  She will remain through the transition to a new principal; a search is underway for her successor.

Budget & Personnel Policy
* Finances: With a 19.1% increase in revenue over last year, the organization’s operating deficit fell by 14.3% to just under $174,000 through the first half of the fiscal year.

* Fiscal 2017 Budget: The Trustees approved a $4.9 million budget for the organization beginning July 1, 2016.  The approved budget includes a $520 increase in the tuition for infants at the Helen Day Preschool Academy (Alexandria campus), and across the board tuition cuts at the Innovative Preschool Academy (Herndon campus) which continues to struggle with lower than anticipated enrollment.  There will be no change in the tuition at the newly expanded James L. & Juliette McNeil Preschool Academy. The approved budget also allocates $356,500 to help the children of low-resourced, working families attend Hopkins House preschool academies.

Scholarships & Recognitions
* Scholarships: So far this year, Hopkins House has granted 73 scholarships to preschool academy children, totaling $229,181 in tuition assistance to low-resourced working families.  The organization has also granted 2 Dunstan College Loans, totaling $1500, to needy students enrolled in Hopkins House’s Early Childhood Learning Institute (ECLI).

* Master Calendar: The Trustees amended the organization’s 2015/2016 Master Calendar.