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Scholarship Policies & Procedures

 
Reminder


Before applying for a Hopkins House scholarship, it is very important that you understand the rules and proccedures.  Please review the information below carefully.  If you have questions, please speak with the academy Preschool Principal or telephone the scholarship office at (571) 480-4094.
 

The purpose of this scholarship program is to help fill the gap between the actual cost of tuition at the Preschool Academy and what a family can realistically pay toward this cost. Grants from the Children's Scholarship Fund are provided in accordance with the following policies and procedures:
 


The Scholarships & Recognitions Committee, comprised of volunteers appointed by the Board Chair, is authorized by the Hopkins House Trustees to make grants from the Children's Scholarship Fund.  Committee members not only review applications seeking scholarships, but offer themselves as a resource to help parents to develop and manage their household budget.  Their goal is to work with parents to help them to become financially self-sufficient over time.

 

The Rules

  • Rule #1 - Scholarship Committee: The Hopkins House Scholarships & Recognitions Committee reviews all applications and determines scholarship recipients and amount of award.  Hopkins House staff may not vote or influence the Committee’s decision, but may provide information to the Committee as requested.
  • Rule #2 - Recipient: Scholarships are granted in the name of the child enrolled at the Hopkins House Preschool Academy, although the application is submitted by the parent or legal guardian.
  • Rule #3 - Prior Enrollment: The child must be enrolled in a Hopkins House Preschool Academy for at least 3 consecutive months prior to eligibility for scholarship consideration.
  • Rule #4 - Alternate Support: The parent or legal guardian must provide evidence that s/he has actively sought other financial support, including applying for government assistance and child support, where applicable, and has been declined such support.
  • Rule #5 - Current Tuition: Tuition payments to the Hopkins House Preschool Academy must not be in arrears at the time of application or at any time while tuition assistance is provided.
  • Rule #6 - Consideration Procedure:
    1. Application: In order to be considered, an application must be complete, including a written statement of compelling need, proof of income, and additional required documentation, and submitted at least three weeks prior to a scheduled meeting of the Committee of the month in consideration. 
    2. Interview: Prior to the Committee meeting, a Committee member, serving in the capacity as a Hopkins House Scholarship Reviewer, shall contact the parent or legal guardian for an interview.  Following the interview, and based on his or her findings, the Committee member shall make a recommendation to the Committee.
    3. Notification: The Hopkins House President or his delegate shall notify the parent/legal guardian of the Committee’s decision.
    4. Appeal: Applications declined may be appealed, provided such appeal is made in writing, within 12 months of the date of the committee meeting at which the denial was decided.  Appeals must be made in writing and include documented evidence of a "major life change" event affecting the financial circumstances of the family and previously unknown to the committee. Only one appeal may be made within a 12-month period.
  • Rule #7 - Maximum Scholarship Amount: Scholarships may not be given for 100% of tuition.  The parent/legal guardian is required to pay a portion of the tuition.  A child may receive up to $6,500 in total tuition assistance over a twelve (12) month period.  Scholarships may be smaller, but not larger than this amount.
  • Rule #8 - Period of Scholarship: Scholarship awards are granted in six (6) month periods.  Awards may be renewed up to (12) twelve months, pending approval by the Committee. 
  • Rule #9 - Renewal: At the end of each scholarship period, the parent/legal guardian is required to update and submit his/her scholarship application, including financial status, before a scholarship may be considered for renewal.  Tuition payments may not be in arrears at time of renewal.  A submission of an application (new or renewal) is no guarantee of a scholarship receipt.  Each case is evaluated on an individual basis. 
  • Rule #10 - Financial Literacy Workshops: The parent/legal guardian is required to attend financial literacy seminars, when they are offered, and actively participate in his or her preschool academy program Parents Council.  Documentation of this requirement shall be considered in determining renewal of scholarship. 
  • Rule #11 - Volunteer Hours: The parent/legal guardian is required to volunteer in a documented activity at Hopkins House for up to 4 hours monthly.  Documentation of this requirement shall be considered in determining renewal of scholarship.
  • Rule #12 - Waiver of Rules: At its discretion and by affirmative vote of two-thirds of its members, the Scholarships & Recognitions Committee may suspend Rule #3, #8, and #9 in individual cases, for reasons of emergency or extra-compelling need.
 

Scholarship awards are for the purpose of attending a Hopkins House Preschool Academy and have no cash value outside of that context.  No monies are paid directly to the parent or legal guardian. Families pay their family weekly contribution directly to their preschool academy

The policies herein do not constitute an implied or expressed contract between Hopkins House and an applicant.  As such, Hopkins House reserves the right to discontinue its scholarship program at any time, for any reason.  In the event that discontinuation of the tuition assistance program is necessary, Hopkins House will notify all scholarship recipients.  Hopkins House bears no responsibility for applicants who are unable to be reached due to phone, email, or fax errors.  Thus, all applicants must maintain valid and current contact information with Hopkins House.

 

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